Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

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What’s The Problem With Paper?

Lots of document management specialists approximate that a common professional in an office environment can squander as much as up to 500 hours per year searching for documents. Paper files have a high capacity for mistake. A number of tips have to go right for a paper document to be submitted properly. Yet it takes only one error to lose a file forever. Paper documents include a lack of security and responsibility. Everybody has access to the file cabinets in an office, however everybody does not have the very same level of experience with the filing system or degree of responsibility. With paper there are no audit trails to track files and limited security arrangements to secure delicate info. Finally paper documents do not offer redundancy or disaster relief. Paper files are vulnerable to fire, flood, and theft. When a paper document is lost or harmed, it is gone permanently.

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Why Should I Scan My Documents?

This thought is probably the best location to begin when thinking about scanning documents in Downtown Houston. Knowing your reasons for scanning will certainly help you make the best decisions when planning your job.

Do You Want to Save Labor Time and Money?

Among the major concealed expenses in a paper-based workflow environment is the time needed for employees to retrieve a paper file, perform an action with it, and then re-archive the file. Suppose the average time needed to walk to the records room and find a file is 5 minutes. If a staff member is required to access an average of 4 files daily then about eighty-five (85) hours annually is spent on this activity by this person. When this quantity is theorized throughout a company, countless hours can be spent each year on this activity resulting in covert expenses of countless dollars. No more misfiled or lost documents. By digitizing your files your employees have the capability for near instantaneous retrieval, and that implies you and your employees have exactly what you need, when you require it.

Would you like to Simplify Compliance?

Documents provides evidence of policy compliance. It is a crucial consider non-compliance claims. Monitoring adherence to voluntary programs and showing regulatory compliance takes less time when the needed files are digitized, centrally located and easily accessible.

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Enhance your company process lifecycles for improvement and optimization and convert your back office to a “less paper” environment. Scanning offers users the improved abilities they need to perform their tasks much better and quicker.

Procedures are the company’s mechanism of creating and providing services and products to its customers. The performance of processes is one of the essential factors that figures out general business efficiency.

Researches show the average understanding employee invests near to 40 % of their time trying to find info.

Digitizing documents is an effectiveness device to assist enhance and decrease the cycle time of document driven procedures and a current study shows that 74 % of organizations that execute digitized document and records management had their expectations met or surpassed by the measurable cost containment outcomes.