Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

Bellaire Document Scanning Services

What’s The Problem With Paper?

Many document management specialists approximate that a typical expert in a workplace environment can waste as much as approximately 500 hours each year looking for documents. Paper documents have a high potential for mistake. A variety of things have to go right for a paper document to be submitted properly. Yet it takes only one error to lose a file forever. Paper files come with an absence of security and responsibility. Everyone has access to the file cabinets in a workplace, but everybody does not have the exact same level of experience with the filing system or degree of responsibility. With paper there are no audit tracks to track files and restricted security provisions to protect delicate information. Finally paper documents do not provide redundancy or disaster relief. Paper files are vulnerable to fire, flood, and theft. When a paper document is lost or damaged, it is gone permanently.

Bellaire Document Conversion Services

Why Should I Scan My Documents?

This question is probably the best place to start when considering scanning files in Bellaire. Knowing your reasons for scanning will certainly help you make the best choices when planning your project.

Do You Want to Save Labor Time and Money?

One of the major hidden costs in a paper-based operations environment is the time needed for staff members to recover a paper file, perform an action with it, and after that re-archive the file. Expect the average time recommended to walk to the records room and locate a file is 5 minutes. If a worker needs to access approximately 4 files every day then about eighty-five (85) hours per year is spent on this activity by this person. When this amount is extrapolated throughout a company, thousands of hours can be spent each year on this activity leading to covert costs of countless dollars. No more misfiled or lost files. By digitizing your files your workers have the ability for near immediate retrieval, which suggests you and your staff members have exactly what you require, when you require it.

Would you like to Simplify Compliance?

Documentation provides evidence of policy compliance. It is a crucial factor in non-compliance claims. Monitoring adherence to voluntary programs and demonstrating regulatory compliance takes less time when the required documents are digitized, centrally located and readily accessible.

Bellaire Paperless Office Solutions

Enhance your company procedure lifecycles for improvement and optimization and convert your back office to a “less paper” environment. Scanning gives users the enhanced abilities they have to perform their jobs better and quicker.

Processes are the organization’s mechanism of developing and providing products and services to its customers. The efficiency of processes is among the vital factors that identifies general corporate performance.

Researches show the typical knowledge worker spends near 40 % of their time searching for information.

Digitizing files is an efficiency device to help enhance and reduce the cycle time of document driven processes and a current survey indicates that 74 % of companies that implement digitized document and records management had their expectations fulfilled or gone beyond by the measurable expense containment outcomes.