Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

Woodlands Document Scanning Services

What’s The Problem With Paper?

Many document management experts estimate that a typical professional in an office environment can waste as much as up to 500 hours per year searching for documents. Paper documents have a high potential for error. A number of things have to go right for a paper document to be filed correctly. Yet it takes only one mistake to lose a file indefinitely. Paper documents come with a lack of security and accountability. Everyone has access to the file cabinets in an office, but everyone does not have the same level of experience with the filing system or degree of accountability. With paper there are no audit trails to track documents and limited security provisions to protect sensitive information. Finally paper documents do not provide redundancy or disaster relief. Paper documents are vulnerable to fire, flood, and theft. When a paper document is lost or damaged, it is gone forever.

Woodlands Document Conversion Services

Why Should I Scan My Documents?

This question is most likely the very best place to begin when considering scanning files in The Woodlands. Knowing your reasons for scanning will assist you make the very best choices when preparing your project.

Do You Want to Save Labor Time and Money?

Among the major hidden costs in a paper-based operations environment is the time needed for workers to obtain a paper file, perform an action with it, and afterwards re-archive the file. Suppose the average time needed to walk to the records room and find a file is 5 minutes. If a staff member is required to access an average of 4 files every day then roughly eighty-five (85) hours each year is invested in this activity by this person. When this quantity is extrapolated throughout an organization, countless hours can be spent annually on this activity leading to hidden expenses of countless dollars. No more misfiled or lost files. By digitizing your documents your employees have the capability for near instant retrieval, and that implies you and your employees have what you require, when you need it.

Would you like to Simplify Compliance?

Paperwork provides proof of policy compliance. It is an important factor in non-compliance claims. Monitoring adherence to voluntary programs and showing regulatory compliance takes less time when the recommended files are digitized, centrally located and readily accessible.

Woodlands Paperless Office Solutions

Enhance your place of business process lifecycles for improvement and optimization and convert your back office to a “less paper” environment. Scanning offers users the improved abilities they need to perform their jobs much better and faster.

Procedures are the company’s system of creating and delivering products and services to its consumers. The efficiency of processes is one of the crucial factors that identifies total business performance.

Research studies reveal the typical knowledge worker invests near 40 % of their time searching for details.

Digitizing files is a performance tool to help enhance and decrease the cycle time of document driven processes and a recent survey suggests that 74 % of organizations that execute digitized document and records management had their expectations satisfied or surpassed by the quantifiable cost containment outcomes.