Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

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What’s The Problem With Paper?

Lots of document management professionals estimate that a normal professional in an office environment can waste as much as as much as 500 hours per year searching for files. Paper files have a high potential for mistake. A variety of tips need to go right for a paper document to be filed properly. Yet it takes only one mistake to lose a file indefinitely. Paper files feature a lack of security and accountability. Everybody has access to the file cabinets in a workplace, but everybody does not have the same level of experience with the filing system or degree of accountability. With paper there are no audit tracks to track documents and limited security arrangements to secure delicate details. Finally paper files do not provide redundancy or catastrophe relief. Paper files are susceptible to fire, flood, and theft. When a paper document is lost or harmed, it is gone permanently.

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Why Should I Scan My Documents?

This question is probably the very best place to begin when thinking about scanning documents in Katy. Understanding your reasons for scanning will certainly help you make the best choices when planning your job.

Do You Want to Save Labor Time and Money?

One of the significant concealed expenses in a paper-based operations environment is the time required for workers to recover a paper file, carry out an action with it, and then re-archive the file. Suppose the average time needed to walk to the records room and locate a file is 5 minutes. If a worker is required to access approximately 4 files daily then about eighty-five (85) hours per year is invested in this activity by this person. When this quantity is extrapolated throughout a company, thousands of hours can be invested annually on this activity resulting in hidden costs of countless dollars. No more misfiled or lost documents. By digitizing your files your workers have the ability for near instant retrieval, and that means you and your workers have what you need, when you require it.

Would you like to Simplify Compliance?

Paperwork provides evidence of policy compliance. It is an important factor in non-compliance claims. Monitoring adherence to voluntary programs and showing regulatory compliance takes less time when the required documents are digitized, centrally located and easily available.

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Simplify your company process lifecycles for enhancement and optimization and transform your back workplace to a “less paper” environment. Scanning offers users the boosted capabilities they need to perform their jobs much better and faster.

Processes are the organization’s system of producing and providing services and products to its customers. The efficiency of processes is among the essential elements that identifies total corporate efficiency.

Research studies show the typical knowledge worker invests near to 40 % of their time trying to find information.
Digitizing files is an effectiveness device to assist streamline and lower the cycle time of document driven procedures and a recent study indicates that 74 % of organizations that implement digitized document and records management had their expectations satisfied or exceeded by the measurable expense containment outcomes.