Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

Deer Park Document Scanning Services

What’s The Problem With Paper?

Numerous document management professionals approximate that an employee in an office environment can waste as much as up to 500 hours annually searching for documents. Paper filing has a high potential for error. A variety of tips need to go right for a paper document to be submitted properly. Yet it takes only one error to lose a file forever. Paper documents feature an absence of security and accountability. Everybody has access to the file cabinets in an office, however everyone does not have the very same level of experience with the filing system or degree of accountability. With paper there are no audit tracks to track documents and restricted security arrangements to secure sensitive details. Finally paper files do not provide redundancy or disaster relief. Paper documents are susceptible to fire, flood, and theft. When a paper document is lost or harmed, it is gone forever.

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Why Should I Scan My Documents?

This thought is most likely the very best place to start when thinking about scanning documents in Deer Park. Understanding your reasons for scanning will certainly help you make the very best decisions when preparing your task.

Do You Want to Save Labor Time and Money?

Among the significant hidden expenses in a paper-based workflow environment is the time needed for staff members to obtain a paper file, carry out an action with it, and after that re-archive the file. Expect the average time recommended to stroll to the records room and find a file is 5 minutes. If a staff member is needed to access an average of 4 files each day then roughly eighty-five (85) hours annually is invested in this activity by this person. When this quantity is extrapolated throughout an organization, thousands of hours can be invested each year on this activity resulting in hidden expenses of countless dollars. No more misfiled or lost documents. By digitizing your documents your employees have the capability for near immediate retrieval, which suggests you and your staff members have exactly what you need, when you require it.

Would you like to Simplify Compliance?

Documentation provides evidence of policy compliance. It is a vital factor in non-compliance claims. Monitoring adherence to voluntary programs and demonstrating governing compliance takes less time when the recommended files are digitized, centrally located and readily available.

Deer Park Paperless Office Solutions

Streamline your place of business procedure lifecycles for improvement and optimization and convert your back office to a “less paper” environment. Scanning offers users the improved abilities they need to perform their tasks better and faster.

Procedures are the company’s mechanism of developing and delivering products and services to its consumers. The performance of processes is among the key elements that figures out overall corporate efficiency.

Studies show the typical knowledge worker invests near 40 % of their time searching for info.

Digitizing files is an efficiency device to assist improve and reduce the cycle time of document driven processes and a recent survey shows that 74 % of companies that execute digitized document and records management had their desires satisfied or gone beyond by the quantifiable expense containment results.